Procurement of Professional Caretaker Services for The Embassy of The Republic of Singapore in Berlin and The Official Residence of The Republic of Singapore in Berlin-Dahlem

The Embassy of the Republic of Singapore in Berlin invites interested and qualified companies offering professional caretaker services to submit their offers for the above-mentioned procurement.

Request and Submission of Non-Disclosure Agreement (NDA)

Interested vendors are requested to contact the Embassy for the issuance of the Non-Disclosure Agreement (NDA) in writing via Berlin_Procurement@mfa.sg.

Please note that the site surveys as well as the issuance of the ITT documents can only be arranged after a signed copy of the Non-Disclosure Agreement (NDA) and a copy of the identification card (ID) of your company’s appointed officers who will attend the briefing session, have been submitted to Berlin_Procurement@mfa.sg.

Site Survey and Collection of Tender Documents

An appointment for the site surveys will be arranged individually with interested companies. Please note that the site surveys of the Embassy and the Official Residence are compulsory. All relevant ITT documents will be provided during the on-site survey to any vendor who wishes to participate in this exercise. Vendors who do not participate in the site surveys will be disqualified from consideration.

Please note that interested vendors are required to attend both site surveys at the Chancery as well as at the Official

Residence which can be arranged on the following dates/times:

i)            Survey on-site for the Embassy:

·         Wednesday, 25 January 2023 (Time: 1000 -1200 hours or 1430 – 1630 hours)

ii)           Survey on-site for the Official Residence:

·         Friday, 27 January 2023 (Time: 1000 hours – 1200 hours)

Submission of Tender Bids and Tender Period

Interested vendors may submit their bids together with all supporting documents in English and only in hardcopy format. Other modes of submission, such as soft copies, will not be accepted. In addition, only supporting documents issued by the German authorities can be submitted and accepted in German.

Please ensure that all tender documents are fully completed and signed before you submit them in person or by post to the Embassy of the Republic of Singapore, Voßstraße 17, 10117 Berlin with a remark on the envelope:

Attention to Admin Secretary “BER-ITT-01/2023”, no later than 1700 hours on 17 February 2023.

ITT Opening Date: Monday, 9 January 2023

ITT Closing Date: Friday, 17 February 2023 at 1700 hours (Local Time Berlin, Germany)

The Schedule of Tender and the Notice of Award will be published on the Embassy's notice board after the closing date of the ITT and after an award has been made.

All queries related to the Tender can be directed to Berlin_Procurement@mfa.sg